Policies and Guidelines

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Policies and Guidelines 2017-07-26T01:38:49+00:00

Policies and Guidelines

Department Policies and Procedures – Updated 2017

TABLE OF CONTENTS

 

Mason County Fire District #4 Mission Statement

Organizational Chart

CHAPTER 1000 – GOVERNANCE

TITLE                                                                                 NUMBER

Administrative Procedures…………………………………………….             1000

Adoption and Amendment of Policies…………………………….              1010

Annual Organization Meeting………………………………………..             1020

Audience Participation………………………………………………….             1030

Audit of Expenditures…………………………………………………..             1040

Board-Chief Relations Policy…………………………………………             1050

Committees………………………………………………………………….            1060

Conduct of Public Official…………………………………………….              1070

Conflict of Interest……………………………………………………….             1080

Consultants………………………………………………………………….            1090

District Secretary………………………………………………………….            1100

Duties of Individual Commissioners……………………………….            1110

Election……………………………………………………………………….             1120

Fire Commissioner Compensation…………………………………..           1130

Fire Commissioner Expenses………………………………………….            1140

Fire Commissioner Insurance………………………………………….          1150

In-Service Conferences for Fire Commissioners……………….            1160

Legal Status and Operation……………………………………………             1170

Meetings……………………………………………………………………..             1180

Meetings – Agenda……………………………………………………….             1190

Meetings – Conduct and Order of Business…………………….             1200

Meetings – Executive Sessions……………………………………….             1210

Meetings – Minutes………………………………………………………             1220

Meetings – Public Notice……………………………………………….             1230

Meetings – Quorum………………………………………………………             1240

Memberships and Subscriptions……………………………………..            1250

Mission of the Board…………………………………………………….             1260

Number of Members and Terms of Office……………………….             1270

Oath of Office……………………………………………………………..               1280

Oath of Office Form ………………………………………..                              1290

Office of the Board: Chair…………………………………………….                1300

Parliamentary Procedures………………………………………………             1310

Policy Manuals……………………………………………………………..             1320

Resignation………………………………………………………………….             1330

State-County Commissioners Associations………………………             1340

Statement of Responsibilities…………………………………………             1350

Suspension of a Policy…………………………………………………..             1360

Vacancies/Unexcused Absences……………………………………..             1370

CHAPTER 2000-PERSONNEL

TITLE                                                           NUMBER

Introduction and Disclaimer …………………………………..…..            2195

Accident Prevention Program …………………………………..…            2001

Action Form Use………………………………………………………..             2196

Ambulance Transport Fees Base Rates …… …………………..             2198

Ambulance Transport Documentation ………………………….             2199

Anti-Retaliation…………………………………………………………..            2000

Accident Investigation………………………………………………….           2008

Attendance………………………………………………………………….           2009

Background Investigations…………………………………………….           2020

Extended Health Insurance Coverage……………………………..           2040

Compassionate Billing…………………………………………………..           2045

Complaint Procedures, Member Internal………………………….         2050

Complaint Procedures, External……………………………………..          2055

Computer Use………………………………………………………………           2060

Conduct………………………………………………………………………            2070

Conflicts of Interest………………………………………………………           2080

Contact with Media………………………………………………………           2085

Cost Recovery……………………………………………………………..            2095

Credit Card Use……………………………………………………………           2090

Definitions…………………………………………………………………..           2100

Disability Accommodation…………………………………………….           2110

Discipline and Corrective Action……………………………………            2120

Drug Free Workplace…………………………………………………….           2130

Duty Officer………………………………………………………………..             2140

Emergency Medical Protection ………………………………………           2011

Employee Assistance Program………………………………………..           2150

Employment of Relatives (Nepotism)……………………………..            2156

Equal Employment Opportunity……………………………………..           2160

Expense Reimbursement………………………………………………..           2162

Family and Medical Leave…………………………………………….             2170

Food and Beverage……………………………………………………….             2175

Gifts, Solicitations and Endorsements…………………………….            2180

Hazard Communication Program …………………………………             2004

Hearing Conservation Program …………………………………….             2007

Holidays………………………………………………………………………             2190

Incident Investigation …………………………………………………              2008

Infectious Exposure Form……………………………………………..             IEF

Injury / Illness Reporting………………………………………………..          2191

Leave…………………………………………………………………………..             2200

Leave Accrual ………………………………………………………………             2201

Life Threatening Illness…………………………………………………             2230

Light Duty……………………………………………………………………             2240

Member Acknowledgements …………………………………………             2245

Minimum Standards, Volunteer (Adult)………………………….             2246

Minimum Standards, Volunteer (Minor) Explorer…………..             2247

Payroll Practices……………………………………………………………            2250

Payroll Records…………………………………………………………….             2260

Personnel Records………………………………………………………..             2270

Physician Referral/Disability Monitoring………………………..            2280

Pregnancy……………………………………………………………………             2285

Prescription Drugs………………………………………………………..             2290

Privacy, general ……………………………………………………………             2299

Privacy/Release of Information………………………………………             2300

Probationary Period………………………………………………………             2310

Respiratory Equipment Protection ………………………………..             2012

Resident Program………………………………………………………..             2014

Safety Committee ………………………………………………………..             2010

Safety Orientation Program …………………………………………..             2003

Safety Responsibilities…………………………………………………..             2002

Separation of Employment…………………………………………….             2325

Shift Trade (Swap) Policy……………………………………………..             2326

Social Media ……………………………………………………………….             2328

Special Compensation, Fire Mobe…………………………………             2327

Staff Vehicle Use…………………………………………………………             2330

Testing of Applicants……………………………………………………             2339

Tobacco Use………………………………………………………………..             2340

Training Expense Recovery……………………………………………             2347

Travel………………………………………………………………………….             2350

Training Participation Requirements………………………………..          2345

Uniform Standards……………………………………………………….             2360

Violence/Threats of Violence…………………………………………             2370

Volunteer Duty Shift …………………………………………………….             2371

Wage Reimbursement……………………………………………………            2373

Weapons……………………………………………………………………..             2380

Whistleblower Policy and Procedures……………………………..            2390

Working Hours…………………………………………………………….            2395

Workplace Anti-Harassment…………………………………………..          2400

 

CHAPTER 3000-COMMUNITY RELATIONS

TITLE                                                                                    NUMBER

 

Fire Safety Education……………………………………………………             3010

Media Relations……………………………………………………………             3020

Phone Solicitations……………………………………………………….             3030

Public Access to Department Records…………………………….             3040

Public Records Request…………………………………………………            3051

Public Requests for Health Care Records………………………..             3060

 

CHAPTER 4000-OPERATIONS

TITLE                                                                                       NUMBER

Accident Review Board………………………………………………..             4010

Backing Vehicles………………………………………………………….             4015

Child, Elderly and Vulnerable Person Abuse……………………            4020

Day to Day Operation Plan……………………………………………             4025

Driver Evaluation Point System……………………………………..             4030

Driver’s Certification…………………………………………………….             4040

Emergency Disaster Operation Plan………………………………..            4050

Exposure Protection Plan……………………………………………….            4052

Hazardous Materials Response……………………………………….             4070

Incident Management System…………………………………………             4080

Incident Rehabilitation…………………………………………………..             4082

Lock Out / Tag Out…………………………………………………………             4083

Mayday Communications ……………………………………………….             4084

Mutual Aid Assembly Point ………………………………..……………            4085

Newborn Baby Transfer to Department……………………………….          4090

Rope Rescue ……………………………………………………………………           4096

Single Resource Request…………………………………….……………             4097

Traffic Safety Vests…………………………………………………………..            4098

Vehicle Safety Standards………………………………………………….             4100

 

CHAPTER 5000-NON-SERVICE OPERATIONS

TITLE                                                                                    NUMBER

Records Management……………………………………………………                  5010

Records Management Program……………………………………….                 5020

CHAPTER 6000-FISCAL MANAGEMENT

TITLE                                                                                             NUMBER

Capital Outlays…………………………………………………………….                      6010

Small Tools/Minor Equipment (Attractive Assets) …………                       6020

 

CHAPTER 7000-FACILITIES

TITLE                                                                                           NUMBER

Facility Safety Inspections…………………………………………….                       7010

Public Use of Department Facilities …………………………….                         7020